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I assume that we are discussing an international NGO. If this is the case, there are a couple of options –
1 – email: This should be hosted by an ISP which does not delete messages off the sever after a specific period of time. This way, all individuals can keep copies of emails on the POP server so that at least inbound email history can be retained on an ongoing basis.
2 – Head office in a city outside of Sudan could set up a FTP site where the team can dump data. Internet have been good in both Nyalla and Khartoum. This means that if data is moved on a regular basis, there should not be a vast quantity piling up.